1. The General Assembly meets every two years, usually in connection with the PCE Conference.

2. On demand of at least ten percent of the Individual Members or at least ten percent of the Organizational Members an Extraordinary General Assembly has to be convened by the Board within a period of six months. The Members have to be informed about the date at least four months in advance.

3. If an important matter arises in the period between General Assembly meetings, an e-mail ballot may be held. 10% of Individual or Organizational Members may instigate such a vote or the Board may instigate such a vote.

4. Items for the agenda, which can be proposed by any Member, must be sent to the Board not later than four months before the meeting in order to be put on the first provisional list of agenda items. The Members will be informed about this first provisional agenda not later than three months prior to the General Assembly along with all necessary supporting information, including the invitation to the next General Assembly. Later suggestions, which can be proposed right up until the beginning of the meeting, are put on a second provisional list. The final list of items for the agenda is decided by the General Assembly.

5. If an item was part of the first provisional agenda the Delegates of the Organizational Members are expected to have their organisations' mandate on the subject by the time of the General Assembly. If an item was not part of the first provisional list the Delegates are free (a) to decide or (b) to decide provided that the association ratifies the provisional decision. In the latter case the vote becomes definite if the Board is not notified otherwise in writing or by fax or email within three months of the General Assembly. If the definite votes change the decision, all Members are informed.

6. The Board is responsible for the organization of the meeting of the General Assembly

7. The General Assembly decides on the subjects and in the ways as stated below.

III.    Voting and elections

Prior to any voting there will be an opportunity for dialogue.

Elections for the Board are done by vote of all eligible members through the means of a ballot

Board elections will be coordinated by an Election Committee appointed by the Board. The election will be conducted according to the procedure accepted by the General Assembly

Votes on the Statutes, the Bylaws and basic policies are taken at the General Assembly. The decision of the General Assembly on these matters has to be communicated to all members within a period of two months after the General Assembly. Within a period of two additional months a third of the total number of eligible members can suspend the General Assembly's decision pending another process of decision which has to be introduced by the Board.

All other decisions are made by vote at the General Assembly.

Decisions at the General Assembly are made unanimously by consensus whenever possible. If a consensus (a result without a vote against) cannot be realised a further dialogue and vote will be necessary. In the second vote on the same subject a majority decision of the eligible members voting is accepted.

The Delegate of an Organizational Member has one vote, if the organization has up to 50 members, two votes, if the organization has 51 to 100 members and three votes if the organization has more than 100 members.

As stated in the Statutes (V.3.), decisions only become effective if a majority of both the Individual Members and the Organizational Members, is achieved. This applies to all decisions and elections including votes concerning the formal processing of the meeting.

Votes concerning the formal processing of the meeting including the agenda are done by simple majority vote.

If a consensus cannot be reached when changing the Statutes, the Bylaws or on basic policies a two thirds majority is required.

IV.     Board

1. The Board Members are elected for a period of two years.
2. Board Members may be re-elected for a maximum of  three consecutive terms
3. If no new Board is elected the present Board continues until the next election.
4. The Board can delegate tasks to other Members.
5. The following roles of the Board are assigned to specific members of the Board on decision of the Board immediately after its election:
   - the chair of the Board
   - the treasurer of the Association
   - the secretary of the Board.
   The Board determines the appropriate tasks, functions and roles needed for effective functioning of the Association. These may include
   - membership
   - communication with members and dissemination of the minutes of the General Assembly
   - correspondence
   - publications
   - external relationships
   - relationships with umbrella organisations
   - financial management
6. If a member of the Board resigns his or her post the Board can appoint another person which must be ratified by the next General Assembly.
7. The Board meets whenever necessary and at least once a year. Meetings may take place electronically.
8. Decisions of the Board are to be made in a way that is congruent with  the  procedures and philosophy of decision-making followed by  the General Assembly.
9. Voting can also be done by e-mail, mail or fax.
10. The members of the Board are granted a contribution towards expenses incurred in addition to their attendance at the Association's international conference provided that the Association’s financial situation allows it. 

VI.    The auditors

1. The auditors must not belong to the organisation of the treasurer.
2. They submit a report to the General Assembly with a proposal to accept or reject the financial statement and the budget.

VII.     Communication within the Association

All information about the Association, including the invitation to the General Assembly and its minutes, is done by e-mail and internet.

Members have to notify the Board of an e-mail address.

The Board may, upon written request, decide about exceptions.

VIII.     Admission and membership dues

1. The membership dues are decided by the General Assembly at the suggestion of the Board. If no decision is made the membership dues remain unchanged.
2. The dues have to be paid during the first three months of the calendar year, or upon registration as a member of the Association
3. Dues can be paid up to a period of three years in advance.
4. Money transfer costs have to be paid by the Member.

Information about membership fees

WAPCEPC, PO Box 142, Ross-on-Wye, HR9 9AG, UK
E-Mail: office@pce-world.org
Website: www.pce-world.org